Different requirements
Every GC brings different forms, cutoffs, backup, waivers, retainage rules, and portals.
Pay-app preparation, handled carefully
Monthly pay apps,
prepared for you.
PayApp Desk prepares AIA-style and GC-specific billing packages for commercial low-voltage contractors—so owners and project managers spend less time wrestling with forms, backup, retainage, and billing deadlines.
APPLICATION FOR PAYMENTPAY APP 07
ItemThis period
Contract work
Approved changes
Retainage
✓ Arithmetic checked✓ Backup assembled✓ Ready for customer review
Built for commercial low-voltage contractors
Customer-approved numbers and submissions
Fixed per-project monthly pricing
The monthly billing burden
A different process for every project.
PayApp Desk brings administrative preparation and process control to a deadline-sensitive workflow. The goal is less customer labor and more orderly billing execution—not accounting advice or guaranteed collection.
Too many handoffs
Owners and project managers often become the monthly billing coordinator by default.
Deadline pressure
Missing details and preventable corrections consume time near cash-critical deadlines.
How it works
From approved inputs to a review-ready package.
Provide approved inputs
After onboarding, you provide the prior accepted application, approved schedule of values, current billing amounts, executed change orders, retainage instructions, GC requirements, and backup through the approved secure workflow.
We prepare the package
We roll forward the prior application, prepare the required forms and backup, check arithmetic and continuity, and flag missing or customer-judgment items.
You review and submit
The package remains a draft until you verify and approve the numbers, certifications, and final documents. During initial validation, you submit the package to the GC.
The public website never accepts project documents or portal credentials. A secure workflow is established only after fit and authorization are confirmed.
Included each billing cycle
The package, organized and checked.
We prepare the forms and supporting package from customer-provided, customer-approved information. You keep control of every decision and submission.
- Billing-calendar and cutoff tracking for the covered project
- Draft G702/G703-style or GC-equivalent pay application
- Reconciliation of customer-provided approved change orders and retainage instructions
- Assembly of customer-provided supporting documents
- Portal-ready package preparation
- Arithmetic, continuity, and known-requirements QA
- One normal correction cycle
Straightforward validation pricing
One fixed monthly rate.
Final scope is confirmed before live work begins. No setup package, annual commitment, or checkout flow.
Per active project
$500per monthly
billing cycle
$750 minimum monthly account fee
- Routine preparation included
- One normal correction cycle included
- Material exception work approved separately
A deliberately narrow service
Is PayApp Desk a fit?
Likely a good fit
- Commercial low-voltage contractor
- Multiple active projects or recurring GC billing
- A meaningful pay-app workload still sits with an owner, PM, controller, or office manager
- Approved schedules of values and prior billing records are available
- A named customer approver can verify every billing amount and submission
Not a fit during validation
- Residential-only installation
- Bookkeeping cleanup or accounting reconstruction
- Collections, lien-law advice, or waiver-language advice
- Change-order negotiation
- Inventing completion percentages or certifying work
- No authoritative approver or adequate project records
Security & responsibility
Clear control at every handoff.
Live documents are handled only after onboarding, authorization, and secure workspace setup. Access is limited to named users and protected with two-step verification.
Never send portal passwordsNot through this site, email, text, chat, or ordinary documents. Dedicated least-privilege access is preferred; otherwise, you submit.
DRAFT UNTIL APPROVED
You own the numbers. We prepare the package.
You approve source data, billing amounts, completion claims, stored-material representations, certifications, waiver decisions, and final submission.
PayApp Desk does not sign, notarize, certify, or make legal or accounting representations for you.
About PayApp Desk
Focused on one deadline-sensitive workflow.
PayApp Desk is a specialized monthly preparation service for commercial low-voltage contractors. We organize customer-approved billing inputs into accurate, review-ready pay-app packages.
The service combines structured checklists, careful human review, and modern document tools. It is not an accounting firm, law firm, collections agency, or construction-management platform.
Request a fit review
Tell us how billing works today.
We’ll review whether the service fits your project mix and current monthly process. This is a qualification conversation—not live onboarding.
Prefer email?info@payappdesk.com